When you submit an enquiry on a tour or hotel page, here is exactly what happens next.
1. Your enquiry is recorded
Your name, contact details, travel dates and message are saved against the specific tour or hotel you enquired about.
2. The relevant operator or hotelier receives it
Your enquiry is emailed directly to the tour operator or hotelier who owns that specific listing — not to a generic Host Your Tour inbox that gets manually forwarded later. Host Your Tour is copied for quality oversight, but the operator sees it immediately.
3. The operator or hotelier responds directly
They will typically reach out by email, phone or WhatsApp with availability, a tailored itinerary and pricing. Response times vary by operator, but most reply within 24–48 hours.
4. You discuss the details directly with them
Itinerary changes, accommodation upgrades, exact dates, group size, dietary needs and pricing are all negotiated directly between you and the operator or hotelier — this is their trip to deliver, and they know its details best.
5. Who is responsible for the actual service
The tour operator or hotelier you're connected with is responsible for delivering the tour or stay — arranging your visa and SDF, guiding, accommodation, transport, and everything else in your itinerary. Host Your Tour's role is the introduction; the relationship and the trip itself are between you and them.
What Host Your Tour does NOT do
- We don't take payment for tours or hotel bookings on this platform.
- We don't set the operator's prices, itineraries or cancellation terms.
- We don't guide, drive or host you — the licensed local business you're connected with does.
See also: how the full booking process works.
