Welcome to Host Your Tour. These Terms and Conditions govern your use of the website www.hostyourtour.com, and all related services including tour bookings, hotel reservations, and travel arrangements in Bhutan. By using our booking system or using our website, you agree to these Terms. Kindly read them carefully before proceeding to our website.
General Information
Host Your Tour is a licensed Bhutanese travel and hotel agency registered under the Tourism Council of Bhutan (TCB). We specialize in customized tours, hotel bookings, and travel arrangements for visitors so that they can have a safe, reliable and hassle free travelling experience.
Booking and Payment
-Booking Confirmation- A booking is confirmed only after we receive your completed booking form and payment proof.
- Upon confirmation, you will receive an official invoice and tour itinerary.
- You will be receiving the details reading your booking in your registered e-mail and phone number.
We accept payments via:
- Bank transfer
- Credit/debit card
- Other approved payment platforms
All bank transfer charges must be borne by the client, we are not responsible for charges except the cost of your tour or hotel packages.
Pricing and Inclusions
Our tour prices typically include:
- Bhutan government royalties and taxes
- Accommodation
- Licensed tour guide services
- Meals, transportation, and entrance fees
Our tour prices typically exclude:
- International airfare
- Travel insurance
- Personal expenses (laundry, beverages, tips, etc.)
All prices are subject to change based on exchange rate fluctuations or government revisions.
Cancellations and Refunds
-By the ClientIf you cancel your booking, the following cancellation charges apply:
- 10% of the total tour cost if more than 30 days are left before arrival.
- 50% of the total tour price is due 15–30 days before arrival.
- 100% of the entire tour cost (no refund) if booked less than 15 days before arrival.
Refunds will be processed within 30 business days after written cancellation notice.
-By the CompanyWe reserve the right to cancel a tour due to unforeseen circumstances (e.g., natural disasters, political instability). In such cases, clients will receive a full refund or the option to reschedule.
Changes and Modifications
By the Client- Requests to modify bookings such as dates, itinerary, accommodation must be made in writing.
- We will do our best to accommodate changes, however, it may apply based on the availability season with additional cost.
- We may make reasonable changes to itineraries due to weather, road conditions, or government regulations.
- Any significant changes will be communicated promptly and be informed to you in your registered e-mail and phone number.
- Except for citizens of Bangladesh, India, and the Maldives, all visitors must have a current passport and Bhutan visa before arrival.
- After the necessary paperwork and full payment are received, we help with the visa application procedure.
- You are in charge of making sure your passport is valid for at least six months after the time you want to visit.
Travel Insurance
It is highly recommended that all customers get comprehensive travel insurance that covers:
- Trip cancellation
- Medical emergencies
- Baggage loss or damage
- Personal accidents
We are not responsible for costs incurred due to travel delays, illness, or accidents.
Liability and Responsibility
- The sole role that Host Your Tour plays is that of an agent for lodging, flights, and transportation companies.
- Any harm, loss, damage, or delay brought on by outside parties, calamities, or government acts is not our responsibility.
- Participants in tours assume all risks and consent to abide by any safety advice given by officials or guides.
Health and Fitness
In order to participate in scheduled excursions, hikes, or adventure activities, clients must make sure they are physically fit. Before making a reservation, any pre-existing medical conditions must be declared.
Intellectual Property
Every piece of content on our website, including text, pictures, logos, and itineraries, belongs to Host Your Tour and cannot be copied or shared without our express written consent.
Governing Law and Jurisdiction
The above terms and conditions are abided under the laws of the Kingdom of Bhutan. In case of any disputes all the authorities comes under the courts in Thimphu, Bhutan.